Team Assistant

Randstad’s Business Support division is seeking a part time and full time Team Assistant to support our client's Inner Brisbane Offices. This position is ideally suited to an Office Allrounder with administrative experience in a Civil Construction or Engineering company.

As the Team Assistant, you will play a vital role in providing comprehensive administrative support to the team, ensuring smooth office operations, and assisting with a range of organisational tasks.

Key Responsibilities:

• Maintain and update staff records, certifications, and track training renewals.
• Manage office supplies and coordinate maintenance to ensure a well-functioning office.
• Organise onboarding for new hires, including setting up workstations, IT profiles, and induction packs.
• Schedule and manage meeting room bookings, prepare materials, and organise catering as required.
• Assist with document management, including scanning, filing, word processing, report generation, and quality checks.
• Handle staff rostering, timesheeting, and assist with corporate credit card reconciliations.
• Coordinate travel bookings, courier services, and deliveries.
• Ensure communal spaces (conference rooms, reception, kitchen) are clean, organised, and prepared for meetings.
• Liaise with external IT providers to resolve office-wide IT issues.
• Assist with event planning and provide general administrative support as needed.

About You:

You have experience as an administrator within a Civil Construction or Engineering firm and possess strong organisational skills. You thrive in a busy office environment, have a keen eye for detail, and excellent communication abilities that enable you to support the team effectively. You’re not deterred by basic tasks and are happy to switch between onboarding new hires, facilitating safety training, and packing the dishwasher, and have a motivated, team player mindset!

What’s On Offer:

• Opportunity to work within a dynamic and supportive team
• Career growth within a well-established organisation
• A fast-paced, exciting environment tied to the Civil Construction and Engineering industries

If you are looking to step into a Team Assistant role where your administrative experience in Civil Construction or Engineering can add value to a growing team, we’d love to hear from you!

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.